Membership
Why not join Plymouth & District Canine Society? Membership is a reasonable at £2.50 for single, £3.00 for joint, payable on the 1st December annually. Ringcraft costs £1.50 per person, per night including tea and biscuits. Please come along to a ringcraft evening and join. You can also join when you enter one of our shows or contact Debbie Stansbury on 01752 823106.
Rules of Plymouth and District Canine Society
1. Name and Objectives
'The Society shall be called 'The Plymouth and District Canine Society' (herein after for the purpose of these rules, to be referred to as 'The Society'). The objects of 'The Society' are;
a. To hold meetings, matches, training classes and functions to promote interest in the breeding and exhibiting of Pedigree Dogs.
b. To hold shows under Kennel Club Rules and Show Regulations
2 Officers and committee
'The Society' shall consist of a Patron, President, Vice Presidents, Chairman, Vice Chairman, Honorary Secretary, Assistant Secretary, Honorary Treasurer, Assistant Treasurer, Cup Steward and a Committee of 10, (excluding Officers, with the power to add where vacancies occur between Annual General Meetings) and an unlimited number of members. The Committee reserves the right to accept or reject any application for membership.
3. Committee
The management of 'The Society' shall be in the hands of a Committee consisting of the Officers and 12 Committee members all of whom shall retire annually but shall be eligible for re election. The Chairman, Vice Chairman, Honorary Secretary, Assistant Secretary, Honorary Treasurer and Assistant Treasurer shall be ex officio Members of the Committee. Meetings of the Committee shall be held as often as may be deemed necessary and five shall form a quorum for the transaction of business. Non-attendance of a Committee Member at three consecutive meetings without just cause will result in the automatic removal of that Member from the Committee. The Committee shall have the power to co opt up to one fifth of it's elected Committee and Officers on to the Committee in the event of positions becoming available between Annual General Meetings. These co-opted Members to hold office until the next Annual General Meeting. The honorary Secretary shall give at least seven days notice of Committee Meetings.
4. Patron, President and Vice Presidents.
The Annual General Meeting may approve a patron, President and such number of Vice Presidents as the meeting shall decide.
5. Members Register.
A register for members and their addresses will be kept by the Honorary Secretary and will be available for inspection if so requested by the members of ' The Society' or by the Kennel Club.
6. Subscription.
The annual subscription shall be £2.50 Single and £3.00 Joint payable to the Honorary Treasurer on 1st December each year and to be reviewed annually. No member whose subscription is unpaid shall be entitled to any of the privileges of membership and if any member shall fail to pay the annual subscription by the 31st January each year, the Committee shall subsequently have the power to erase His or her name from the list of members. If however, the Committee shall receive a satisfactory explanation the Member may, at the discretion of the Committee and on payment of arrears, be re admitted to membership. In the case of Joint membership, each member of the partnership shall be en titled to vote. A Joint membership shall be defined as being of two persons. The Annual Subscription shall be recommended by the Committee and approved at the Annual General Meeting.
7. Society Property.
The property of ‘The Society' shall be vested in the Committee and in the event of 'The Society' ceasing to exist, a General meeting shall be called to decide the disposal of any assets including Cups and Trophies. Any officer retiring or resigning from office shall return, within fourteen days, any papers or properties held by him or her, to 'The Society'. All cups and Trophies upon donation to 'The Society' shall become 'The Society's' sole property.
8. General Business,
The financial year of' The Society' shall be from 1st December to 30th November. The Annual General Meeting shall be held in the month of February each year for the following purposes; To receive the report of the Committee and the balance sheet, to elect Officers and Committee for the ensuing year and to discuss any resolution duly placed on the agenda of which prior notice has been given to the Honorary Secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the agenda with the exception that the Chairman shall have the ability to raise such issues as he deems necessary. The Chairman or in his absence, the Vice Chairman, shall preside at all meetings and shall have an additional casting vote. The statement of accounts will not be sent out except for individual requests, but copies will be available at the meeting. Nominations for Officers and Committee will be taken at a Nominations Meeting held specifically for this task, one calendar month before the date of the Annual General Meeting. All nominees must have been fully paid up members of ‘The Society' for at least twelve months prior to the date of the Annual General Meeting and must have the current society's membership fully paid. All nominees must be proposed and seconded by fully paid up members of ' The Society' and the nominees must be present at the Annual General Meeting. Voting at the Annual General Meeting will be by show of hands except where there are more that one nominee for an Officers or Committee position. Where this occurs, voting will be held by ballot papers. A Special General Meeting may be summoned by the Chairman or by the Honorary Secretary fifteen members (who must attend the meeting) send a signed requisition stating the subject to be discussed. No business other than the matter on the agenda can be discussed at a Special General Meeting. Not less than twenty one days from the date of publication of the Canine press notice shall be given of an Annual General Meeting or General Meetings, notice to be given to members by a notice in the Canine Press (Dog World and Our Dogs). Items for the agenda should be given up to fourteen days before the date of Annual General Meeting or General Meetings. The agenda for such meetings will be available for members at the meeting and will only be sent out if individually requested. The above time limits should allow adequate time for Members having received notice of a meeting to submit items for inclusion on the agenda. The rules of 'The Society' shall be binding upon members and may not be altered except at a General Meeting or Special General Meeting called for that purpose. Either the Committee or an individual may propose an alteration to the rules. An item containing details of such proposal must be included in the agenda. Any alterations to rules shall not be brought into force until the Kennel Club has been advised and given it's approval of the alterations.
9. Society Accounts.
That a bank account be opened in the name of 'The Society' into which all revenue of 'The Society' shall be paid and from which withdrawals shall only be made on the signature of two or more Officers. These Officers to be the Honorary Treasurer and the Chairman or Vice Chairman in the Chairman’s absence. The accounts shall be kept by the Honorary Treasurer and Honorary Auditors shall be appointed at each Annual General Meeting who shall audit 'The Society's' accounts for the ensuing year before the next Annual General Meeting.
10. Expulsion of Members.
Any member who shall be suspended under Kennel Club Rule A42J(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42J(8) shall ipso facto cease to be a member of the Society for the duration of the suspension or disqualification. If the conduct of any member shall, in the opinion of the Committee, be injurious or likely to be injurious in the character or interests of The Society', the Committee of ' The Society' may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of 'The Society' shall be called for the purpose of passing a resolution to expel him or her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he or she might attend and offer an explanation. If at the meeting a resolution to expel is passed by a two thirds majority of the members present and voting, his or her name shall forthwith be erased from the list of Members and he or she shall thereupon cease for all purpose to be a member of ' The Society' except that he or she may, within two calendar months from the date of such meeting appeal to the Kennel Club upon and such condition as the Kennel Club may impose.
11. Cups and Trophies.
All cups and trophies are the property of 'The Society' and are offered for competition to fully paid up members only who shall undertake the safe custody of such cups and trophies until called upon to return them to the Honorary Secretary or Cup Steward. Cups and trophies must be returned not less than twenty-eight days prior to the date of the next show or earlier if requested by the Committee.
12. Annual General Meeting
The Officers acknowledge their duty to inform the Kennel Club of the month in which 'The Society's' Annual General Meeting is held and to notify the Kennel Club of any subsequent amendments to that date.
13. Kennel Club. The Final Court of Appeal.
The Kennel Club shall be the final court of appeal in all matters of dispute. 'The Society' shall not join any Federations of Society's or clubs. NO person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.
14. Annual Returns to the Kennel Club.
The Officers acknowledgement that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Honorary Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated by the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Honorary Secretary of 'The Society' which may occur during the courses of the year.
'The Society shall be called 'The Plymouth and District Canine Society' (herein after for the purpose of these rules, to be referred to as 'The Society'). The objects of 'The Society' are;
a. To hold meetings, matches, training classes and functions to promote interest in the breeding and exhibiting of Pedigree Dogs.
b. To hold shows under Kennel Club Rules and Show Regulations
2 Officers and committee
'The Society' shall consist of a Patron, President, Vice Presidents, Chairman, Vice Chairman, Honorary Secretary, Assistant Secretary, Honorary Treasurer, Assistant Treasurer, Cup Steward and a Committee of 10, (excluding Officers, with the power to add where vacancies occur between Annual General Meetings) and an unlimited number of members. The Committee reserves the right to accept or reject any application for membership.
3. Committee
The management of 'The Society' shall be in the hands of a Committee consisting of the Officers and 12 Committee members all of whom shall retire annually but shall be eligible for re election. The Chairman, Vice Chairman, Honorary Secretary, Assistant Secretary, Honorary Treasurer and Assistant Treasurer shall be ex officio Members of the Committee. Meetings of the Committee shall be held as often as may be deemed necessary and five shall form a quorum for the transaction of business. Non-attendance of a Committee Member at three consecutive meetings without just cause will result in the automatic removal of that Member from the Committee. The Committee shall have the power to co opt up to one fifth of it's elected Committee and Officers on to the Committee in the event of positions becoming available between Annual General Meetings. These co-opted Members to hold office until the next Annual General Meeting. The honorary Secretary shall give at least seven days notice of Committee Meetings.
4. Patron, President and Vice Presidents.
The Annual General Meeting may approve a patron, President and such number of Vice Presidents as the meeting shall decide.
5. Members Register.
A register for members and their addresses will be kept by the Honorary Secretary and will be available for inspection if so requested by the members of ' The Society' or by the Kennel Club.
6. Subscription.
The annual subscription shall be £2.50 Single and £3.00 Joint payable to the Honorary Treasurer on 1st December each year and to be reviewed annually. No member whose subscription is unpaid shall be entitled to any of the privileges of membership and if any member shall fail to pay the annual subscription by the 31st January each year, the Committee shall subsequently have the power to erase His or her name from the list of members. If however, the Committee shall receive a satisfactory explanation the Member may, at the discretion of the Committee and on payment of arrears, be re admitted to membership. In the case of Joint membership, each member of the partnership shall be en titled to vote. A Joint membership shall be defined as being of two persons. The Annual Subscription shall be recommended by the Committee and approved at the Annual General Meeting.
7. Society Property.
The property of ‘The Society' shall be vested in the Committee and in the event of 'The Society' ceasing to exist, a General meeting shall be called to decide the disposal of any assets including Cups and Trophies. Any officer retiring or resigning from office shall return, within fourteen days, any papers or properties held by him or her, to 'The Society'. All cups and Trophies upon donation to 'The Society' shall become 'The Society's' sole property.
8. General Business,
The financial year of' The Society' shall be from 1st December to 30th November. The Annual General Meeting shall be held in the month of February each year for the following purposes; To receive the report of the Committee and the balance sheet, to elect Officers and Committee for the ensuing year and to discuss any resolution duly placed on the agenda of which prior notice has been given to the Honorary Secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the agenda with the exception that the Chairman shall have the ability to raise such issues as he deems necessary. The Chairman or in his absence, the Vice Chairman, shall preside at all meetings and shall have an additional casting vote. The statement of accounts will not be sent out except for individual requests, but copies will be available at the meeting. Nominations for Officers and Committee will be taken at a Nominations Meeting held specifically for this task, one calendar month before the date of the Annual General Meeting. All nominees must have been fully paid up members of ‘The Society' for at least twelve months prior to the date of the Annual General Meeting and must have the current society's membership fully paid. All nominees must be proposed and seconded by fully paid up members of ' The Society' and the nominees must be present at the Annual General Meeting. Voting at the Annual General Meeting will be by show of hands except where there are more that one nominee for an Officers or Committee position. Where this occurs, voting will be held by ballot papers. A Special General Meeting may be summoned by the Chairman or by the Honorary Secretary fifteen members (who must attend the meeting) send a signed requisition stating the subject to be discussed. No business other than the matter on the agenda can be discussed at a Special General Meeting. Not less than twenty one days from the date of publication of the Canine press notice shall be given of an Annual General Meeting or General Meetings, notice to be given to members by a notice in the Canine Press (Dog World and Our Dogs). Items for the agenda should be given up to fourteen days before the date of Annual General Meeting or General Meetings. The agenda for such meetings will be available for members at the meeting and will only be sent out if individually requested. The above time limits should allow adequate time for Members having received notice of a meeting to submit items for inclusion on the agenda. The rules of 'The Society' shall be binding upon members and may not be altered except at a General Meeting or Special General Meeting called for that purpose. Either the Committee or an individual may propose an alteration to the rules. An item containing details of such proposal must be included in the agenda. Any alterations to rules shall not be brought into force until the Kennel Club has been advised and given it's approval of the alterations.
9. Society Accounts.
That a bank account be opened in the name of 'The Society' into which all revenue of 'The Society' shall be paid and from which withdrawals shall only be made on the signature of two or more Officers. These Officers to be the Honorary Treasurer and the Chairman or Vice Chairman in the Chairman’s absence. The accounts shall be kept by the Honorary Treasurer and Honorary Auditors shall be appointed at each Annual General Meeting who shall audit 'The Society's' accounts for the ensuing year before the next Annual General Meeting.
10. Expulsion of Members.
Any member who shall be suspended under Kennel Club Rule A42J(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42J(8) shall ipso facto cease to be a member of the Society for the duration of the suspension or disqualification. If the conduct of any member shall, in the opinion of the Committee, be injurious or likely to be injurious in the character or interests of The Society', the Committee of ' The Society' may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of 'The Society' shall be called for the purpose of passing a resolution to expel him or her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he or she might attend and offer an explanation. If at the meeting a resolution to expel is passed by a two thirds majority of the members present and voting, his or her name shall forthwith be erased from the list of Members and he or she shall thereupon cease for all purpose to be a member of ' The Society' except that he or she may, within two calendar months from the date of such meeting appeal to the Kennel Club upon and such condition as the Kennel Club may impose.
11. Cups and Trophies.
All cups and trophies are the property of 'The Society' and are offered for competition to fully paid up members only who shall undertake the safe custody of such cups and trophies until called upon to return them to the Honorary Secretary or Cup Steward. Cups and trophies must be returned not less than twenty-eight days prior to the date of the next show or earlier if requested by the Committee.
12. Annual General Meeting
The Officers acknowledge their duty to inform the Kennel Club of the month in which 'The Society's' Annual General Meeting is held and to notify the Kennel Club of any subsequent amendments to that date.
13. Kennel Club. The Final Court of Appeal.
The Kennel Club shall be the final court of appeal in all matters of dispute. 'The Society' shall not join any Federations of Society's or clubs. NO person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.
14. Annual Returns to the Kennel Club.
The Officers acknowledgement that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Honorary Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated by the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Honorary Secretary of 'The Society' which may occur during the courses of the year.